Note for Current UM Employees
Current employees must apply internally via connectU - connectu.olemiss.edu
The University of Mississippi
"The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential.”
Department Summary
The University of Mississippi School of Pharmacy has evolved into one of the country's most productive and highest-ranked pharmacy schools. It has produced both practicing pharmacists and renowned researchers. It consistently ranks among the country's top programs for research and instruction. But perhaps its most impressive achievement is the long line of scholars and pharmacists who have advanced patient care, the profession of pharmacy, and their disciplines.
Role Specifications
Below you will find classification and compensation information. For additional details behind the University of Mississippi classification system Human Resource Compensation Page
Family - Administration
Sub-Family - Administrative Operations
Career Track / Level - O1
Grade - 2
MinMidMax
$15.40$19.25$23.10
Role Summary
Provides routine administrative support to a department or group of professionals in support of unit goals.
Examples of Work Performed
-Provide administrative support to DPP faculty.
-Provide administrative support to PGY1 and PGY2 residents and Residency Program Directors (RPDs).
-Process travel for all personnel (faculty, residents, administrative staff, etc.).
-Maintain Jackson campus vehicles and vehicle records, including reservations, maintenance/repairs, and monthly fleet reports to UM Procurement.
-Maintain inventory of all office supplies, copier supplies, and office equipment, and assist with annual UM inventory audits.
-Assist with faculty tenure and promotion processes.
-Create Purchase Requests for all office and research lab supplies (ordering handled by other staff due to Visa responsibilities).
-Create Requests for Reimbursements.
-Assist with creating Microsoft Forms and scheduling calendar appointments for faculty.
-Receive and distribute mail on a regular basis (at least 3 times per week).
-Solicit and assist with good news/PR-related events for social media postings.
-Assist with onboarding and orientation for new faculty, including support for New Faculty Orientation schedules and materials.
-Assist with departmental all-hands events, including P3 Orientation, DPP Retreat, Seminar, OSCE/OSLE, Dental Mission Week, and Patch Ceremony.
-Perform related duties as assigned.
Essential Functions
These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.
1. Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations.
2. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures.
3. Tracks, stocks, orders, and inventories office supplies under direct supervision to ensure adequate materials are available for workplace operation.
4. Serves as an occasional point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities.
Minimum Education/Experience
Education: High Schools Degree or GED
Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.
Preferred Qualifications
-Two (2) years of relevant administrative experience
-Strong written and verbal communication skills.
-Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and willingness to learn university systems.
-Ability to manage multiple priorities with attention to detail and deadlines.
-Demonstrated ability to work collaboratively and professionally in a team environment.
-Experience working in higher education or a healthcare-related field.
-Familiarity with budget management and financial reporting.
EEO Statement
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.
Minimum Physical Requirements
Physical Requirements: These physical requirements are not exhaustive, and additional job related physical requirements may be added to these by individual agencies on an as needed basis.
Corrective devices may be used to meet physical requirements.
Physical Exertion: The incumbent may be required to lift up to approximately 10 pounds.
Vision: Requirements of this job include close vision. Speaking/Hearing: Ability to give and receive information through speaking and listening.
Motor Coordination: While performing the duties of this job, the incumbent is frequently required to talk and hear; and use hands to finger, handle, or feel. The incumbent is periodically required to sit. The incumbent is occasionally required to stand; walk; and reach with hands and arms
Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.
Background Check Statement
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
